Events
When planning your next corporate event, having a clear strategy and the right resources is essential for a smooth and successful experience. That’s why utilising a comprehensive corporate event planning guide can help streamline the process.
- Define the Purpose and Objectives: Are you hosting a conference, product launch, training session, or networking event? Understanding your event’s purpose will guide your equipment choices and overall setup.
- Determine Your Budget: Plan your budget carefully to cover essential services such as venue hire, technology rentals, catering, and décor.
- Choose the Right Venue: Select a space that suits your audience size and has access to the necessary power and internet infrastructure.
- Create an Event Schedule: Map out the flow of your event, including presentations, workshops, and breakout sessions, to ensure you have the right tech support in place for each activity.
- Assess Your Tech Needs: Identify what equipment you’ll require—LED screens, microphones, tablets, or projectors—to engage attendees and deliver a professional experience.
Using a well-structured event planning guide ensures you cover all the important elements while saving time and avoiding stress. The right planning ensures your corporate event will succeed with ease.
Faqs
When should I book equipment for an event that I have planned?
With an event, the earlier you can book, the better. To ensure that you get exactly what you need, we recommend booking 4-6 weeks in advance. If it is a larger event, it would be more towards 2-3 months. However, if you run late, our team will do our best to help get you sorted.
I’m not sure what equipment I need for my event. Can you help?
Absolutely. When you contact us, tell our team everything you can – size, location and purpose – and we’ll help narrow your options down. Whether it’s a corporate meeting or a wedding, we’ll recommend the right technology to make your event memorable.
Can I hire tech for a hybrid or virtual event?
Yes, you can! We have everything from laptops and webcams to video conferencing systems and portable Wi-Fi. Whatever you need to keep everyone connected, we’ve got it sorted.
Can I rent equipment for a single day or a short-term event?
Yes, we offer flexible rental options to suit your timeline, whether you need equipment for a single day, a weekend, or an extended period. Let us know your requirements, and we’ll tailor a solution for you.
What happens if there’s an issue with the rented equipment?
We thoroughly test all equipment before delivery to minimise the risk of issues. However, if a problem arises, our support team is available to provide immediate assistance and resolve any concerns. We can agree on-site support and installation services too, if required.
How we can help
At Hire Intelligence, we provide tailored technology solutions to help businesses deliver seamless and successful corporate events. Whether you’re hosting a small meeting or a large-scale conference, our team of technology experts is here to help:
- Customised Equipment Recommendations: Our team will help you choose the right technology for your event, ensuring your every need is covered.
- Set Up and Technical Support: We are here to help guide you through the technical side of corporate event planning and set up, offering on-site or remote support to keep everything running smoothly.
- Flexible Rental Options: With rental periods that adapt to your timeline – whether a one-day event or a week-long production – you’ll have the freedom to focus on what matters most.
- Scalable Solutions: Have you realised that you need multiple devices for a larger audience? We provide scalable solutions that can access a wide range of technology, so your corporate event can group without limits.
With Hire Intelligence, you can focus on delivering a memorable experience whilst we handle the technology that powers it.
Check out the equipment that our customers typically hire for this solution
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Frequently Asked Questions
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What Are The Benefits of Hiring Equipment Compared To Buying?
Cost Effective
Deciding to rent equipment avoids any depreciation and can be tax deductible, which allows for a more cost effective solution for businesses.Flexible
With technology constantly evolving, hiring equipment unlocks a great deal of flexibility and choice when it comes to selecting the latest technology.Try Before You Buy
Hiring equipment enables you to try out a range of different products before deciding which one you want to invest in – if you wish to make this decision at a later date.Fast Installation And Setup
Skilled consultants are on hand to offer sound technical advice and expertise to enable your devices to be set up as quickly as possible.Equipment On Demand
Unforeseen circumstances can lead to our clients’ requirements changing. Hiring extra equipment is easily achievable, even at short notice.The Latest Technology
Choosing to hire IT, AV and electronic equipment means you will always receive the very latest technology from leading and trusted brands.Covered Maintenance Costs
If you’re experiencing technical issues with your device at any stage, a new replacement can be sent to you immediately, reducing stress and saving time. -
What Are The Different Hire/Rental Options?
We pride ourselves on offering a great deal of flexibility for our customers, that’s why we offer both short and long-term rentals.
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What's the Process for Hiring Equipment on a Long-term Basis?
Our long-term hire plans work in a similar way to our short-term rentals.
The start of the process is the same as short-term hire, however, our experienced sales team will make regular calls with you to make sure everything is running smoothly with your equipment.
If you have hired your equipment for a year, or you wish for your rental to be collected, simply contact us and we will arrange for your equipment to be picked up as soon as possible.
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What Happens If The Equipment Becomes Faulty During My Rental Period?
We deal with any issues quickly and efficiently by fixing or repairing equipment as soon as possible.
If your equipment breaks or becomes faulty, contact us immediately on 0345 600 7272.
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How Long Will My Delivery Take?
If you live in areas surrounding the M25, you can expect to receive your delivery on the same day.
The cut off time for overnight deliveries is 3pm (the day before you would like the equipment to be sent to you). If you are based in Central London you will receive your items within a couple of hours after placing an order.
If you live in other areas outside of London you can expect to receive your equipment the next day.
